Request for Proposal (RFP)

Rental Roof Repairs and Hardware Replacement

Northern Oregon Regional Correctional Facility (NORCOR)

Request for Proposal (RFP)

 

RFP Title: Roof Replacement and Repair – Rental Property
Date Issued: November 13, 2025
Proposal Due Date: November 24, 2025 by 4:00pm PAC time

1. Introduction

Northern Oregon Regional Correctional Facility (NORCOR) is seeking qualified contractors to provide proposals for the replacement and repair of portions of the roof on NORCOR’s rental property located in the adjacent property at 201 Webber St., The Dalles, OR 97058. The intent of this RFP is to identify a contractor who can provide cost-effective and durable solutions to extend the lifespan of the existing roofing system while maintaining the facility’s structural integrity and energy efficiency.

2. Project Overview

The project includes, but is not limited to, the following elements:

  • Assessment and potential replacement of all roof screws and associated sealant on existing roof panels.

  • Evaluation and replacement (as needed) of aging or damaged roof paneling.

  • Assessment and replacement options for existing skylights or skylight panels to ensure energy efficiency and leak prevention.

  • Recommendations for long-term maintenance and/or roof upgrade options.

Contractors are encouraged to propose alternative materials or methods that may enhance performance, extend the life of the roof, or improve energy efficiency, provided such alternatives meet applicable building codes and performance standards.

3. Scope of Work

The selected contractor will be responsible for:

Conducting an on-site inspection to confirm dimensions, condition, and project requirements.

  1. Removing and replacing all existing roof screws and sealant to ensure water-tight performance.

  2. Replacing any roof panels identified as compromised due to age, rust, or damage.

  3. Replacing skylight panels with durable, weather-resistant materials that meet or exceed current energy efficiency standards.

  4. Ensuring all work is completed in compliance with applicable building codes, OSHA safety standards, and manufacturer specifications.

  5. Providing a project schedule, including estimated completion date and milestones.

  6. Cleaning and removing all debris upon project completion.

  7. Providing a workmanship warranty and manufacturer warranty documentation if applicable.

4. Proposal Requirements

Proposals must include the following:

  • Cover Letter – Brief introduction of the contractor, including relevant experience and contact information.

  • Project Approach – Description of the proposed methodology, materials, and recommendations for roof panel/skylight replacement.

  • Timeline – Estimated project start and completion dates.

  • Cost Estimate – Detailed breakdown of all costs, including labor, materials, permits, and any optional recommendations.

  • References – Contact information for at least three recent clients for similar work.

  • Licensing and Insurance – Proof of current contractor’s license, liability insurance, and worker’s compensation coverage.

5. Evaluation Criteria

Proposals will be evaluated based on the following criteria:

  • Demonstrated experience and qualifications (30%)

  • Proposed materials, methods, and quality of recommendations (25%)

  • Cost and overall value (25%)

  • Ability to meet project timelines (10%)

  • References and past performance (10%)

NORCOR reserves the right to reject any or all proposals, to waive any informalities, and to accept the proposal that is in the best interest of the facility.

6. Timeline

Event/Date

RFP Issued: November 13, 2025

Site Visit (if applicable): Scheduled w/facilities

Questions Due: November 24, 2025

Proposals Due: November 24, 2025

Contractor Selection: December 18, 2025

Project Start Date: Negotiable, dependent on weather

7. Submission Instructions

All proposals must be submitted by November 24, 2025 by 4:00 PM PST
Submit proposals electronically in PDF format to:
Nichole Biechler
Business Manager, NORCOR
Email: nbiechler@norcor.co
Phone: 541-298-1576

Or deliver hard copies to:
NORCOR
Attn: Nichole Biechler
201 Webber Street
The Dalles, OR 97058

8. Questions

All questions regarding this RFP must be submitted in writing via email to Nichole Biechler at nbiechler@norcor.co no later than 4:00 PST on November 24, 2025. Answers to all submitted questions will be shared with all known proposers.

9. Additional Information

  • Site visits are strongly recommended prior to proposal submission.

  • Contractor is responsible for verifying all measurements and existing conditions prior to submitting a bid.

  • NORCOR is tax-exempt and reserves the right to negotiate final contract terms.

    10. Attachments

    • Site map and roof layout (if available)

    • Photos of existing roof and skylight conditions (if available)